Works Brief

Construction Works for proposed walkway within the Ropes Creek Corridor

 

VP443421

 

11May 25

Contents

1       Introduction                                                                                                                                  4

1.1      Preamble                                                                                                                                      4

1.2      Purpose                                                                                                                                        4

2       Definitions                                                                                                                                     5

3       The Project                                                                                                                                    7

3.1      Background & Overview                                                                                                               7

3.2      Key principles and objectives                                                                                                       7

3.3      Scope of Works                                                                                                                            8

3.4      Site Specific Requirements                                                                                                          8

3.5      The Principal                                                                                                                                9

3.6      Superintendent                                                                                                                             9

3.7      Project Team                                                                                                                                9

4       Project Site                                                                                                                                  10

4.1      Location                                                                                                                                      10

5       Program                                                                                                                                       12

5.1      Contractor’s Program Requirements                                                                                           12

6       Project Approvals                                                                                                                       12

6.1      Planning Approval                                                                                                                       12

6.2      Coordination of WUC with works by third parties                                                                        13

7       Works Brief Preliminaries                                                                                                           14

7.1      Management Plans                                                                                                                     14

7.2      Site establishment                                                                                                                      14

7.3      Employees and Plant                                                                                                                  15

7.4      Site Access                                                                                                                                 16

7.5      Site Control                                                                                                                                16

7.6      Signboards                                                                                                                                 17

7.7      Site Accommodation                                                                                                                   18

7.8      Setting Out and Survey                                                                                                              18

7.9      Approvals Prior to Proceeding                                                                                                    19

7.10   Temporary works (including hoarding and fencing)                                                                    19

7.11   Tools, Plant and Equipment                                                                                                        20

7.12   Parking                                                                                                                                       20

7.13   Storage of Materials and Waste                                                                                                  20

7.14   Cleaning and Rubbish Removal                                                                                                  20

7.15   Removal of Construction Material                                                                                               20

7.16   Protection and Making Good                                                                                                      21

7.17   Temporary Services                                                                                                                   21

7.18   Site Limitations                                                                                                                           21

7.19   Disruption Applications                                                                                                               21

7.20   Existing Services                                                                                                                        22

7.21   Utilities                                                                                                                                        24

7.22   Authorities Coordination and Approvals                                                                                      24

7.23   Contractors Obligations                                                                                                              24

7.24   Information Supplied by the Principal                                                                                         24

7.25   Standards                                                                                                                                   24

7.26   Long Service Levy                                                                                                                      25

7.27   Requests for Information                                                                                                            25

7.28   Work, Health & Safety (WH&S)                                                                                                   25

7.29   Principal Contractor                                                                                                                    25

7.30   Site Construction Meetings                                                                                                        26

7.31   Community and stakeholder engagement                                                                                   26

7.32   Contractor’s Monthly Report                                                                                                       27

7.33   Daily Reporting                                                                                                                           28

7.34   Contractors Documents                                                                                                              28

7.35   Dilapidation Report and Survey of Neighbouring Premises                                                        29

7.36   Maintenance                                                                                                                               29

7.37   Performance Monitoring                                                                                                             30

7.38   Final Claims/Practical Completion                                                                                               30

7.39   Construction Plans                                                                                                                     30

7.40   Construction Notes                                                                                                                     30

8       Commissioning and Handover                                                                                                  31

8.1      Defect management, operational readiness, and handover plan                                                 31

Appendices                                                                                                                                        32

Appendix 1: Principals Supplied Design                                                                                               32

Appendix 2: Review of Environmental Factors (REF) and Associated Reports                                    32

Appendix 3: Principal supplied performance specifications                                                                  32

 

 

 

 

 

 

1         Introduction

1.1      Preamble

This document, the Works Brief, describes the requirements of the Work Under the Contract (WUC) for the Construction Works for proposed walkway within the Ropes Creek Corridor (the Project). The Contractor’s obligations are described in the Contract for the project, including the Works Brief. The requirements specified in the Works Brief are to be read in conjunction with the Conditions of Engagement and other Contract documents.

All terms which have a defined meaning in the Conditions of Engagement have the same meaning where in the Works Brief.

The Contractor will be responsible for carrying out the WUC and ensuring compliance with all the relevant standards, regulations, and legislation.

Terms used in the Works Brief and defined elsewhere in the Contract will have the same meaning given to them by the definition that provides the more onerous requirements. In the event of a discrepancy, the Conditions of Engagement will prevail.

1.2      Purpose

The purpose of this Works Brief is to:

1. Set out the detailed requirements for the Construction of the Project.
2. Define the Principal’s overall requirements for the project, including setting out the rules and expectations for the Contractor in implementing the Technical Specifications for Blacktown City Council.
3. Provide context and background for the Project.

The Works Brief:

1. Is a document defined in the Contract, and will be used for the purpose as referenced in the Contract between the Contractor and the Principal;
2. Describes the technical requirements for the construction of the Project, including the required Objectives, obligations, and Performance Specifications;
3. Provides description and details of the Scope of Works and Performance Specifications for the Project as referenced in the Contract;
4. Outlines the Planning Approval pathway and describes the conditions, legislation and licenses required to be complied with; and

2         Definitions

Authority	Means the definition provided in the Contract
Authority Approval	Means any consent, application and approval required at either local, state or federal level required to progress with various elements of the Project
Contract	Means the deed of agreement between the Principal and the Contractor which comprises the Formal Instrument of Agreement and the documents listed in the Formal Instrument of Agreement.
Contractor	Means the definition provided in the Contract
Design Documentation	Means the documents consisting of the Final Designs and other design reports, schedules, plans, specification produced by the Principal and the Contractor from time to time
Legislative Requirements	Means those requirements not limited to and in no order of precedence that are required to be satisfied in the Australian and New Zealand Standards, Building Codes of Australia, and any other local, state or federal statutory requirements by law
North West Growth Area	Means the larger development known as the North West Growth Area or NWGA that is being undertaken by Blacktown City Council and Hills Shire Council
Planning Approval	Means the approved Review of Environmental Factors and associated documentation
Principal’s Supplied Design	Means the design documents at Appendix 1 of the Works Brief to be delivered by the contractor.
Principal	Means: Blacktown City Council ABN 18 153 831 768 of 62 Flushcombe Road, Blacktown NSW 2148 (Principal).
Principal’s Project Requirements (Works Brief)	Means this document and forms a schedule to Contract and details obligations not limited to Objectives, Documentation, Performance Specifications that are additional to and are to be read in conjunction with those in the Contract
Project	Means the Construction Works for proposed walkway within the Ropes Creek Corridor comprising the WUC.
Project Objectives	Means those objectives listed at section 3 of the Principal’s Project Requirements
Performance Specification	Means the specific performance requirements that the Project must achieve and to be read in conjunction with the Design
Principal Contractor	Means the designated person or entity as required by the Work Health Safety Act 2011. Also referred to as the Contractor throughout the Principal’s Project Requirements.
Specification(s)	Means the Performance Specification
Non-negotiables	Means a list of criteria that the Principal does not allow the Contractor to remove during the project without written confirmation from the Principal and as listed at Section 6.5 of the Principal’s Project Requirements
Program	As defined in the Contract
Site	Means the geographical area within which the Contractor will be Principal Contractor and as described at Section 5 of the Principal’s Project Requirements
Scope of Works	Means a list of requirements to be delivered by Contractor
Third Party	Means a person, entity or stakeholder that may or may not be impacted by the Project including but not limited to local landowners, tenants, utility providers, local residents, etc.
Third Party Works	Means works performed by a Third Party
Interface Contractor	Means a contractor engaged by the Principal to perform works on behalf of the Principal
Interface Contractor Works	Means work performed by an Interface Contractor including the early works
work under the Contract (WUC)	Means the definition provided in the Contract
Work Health Safety Act 2011	Means the Work Health and Safety Act 2011 (NSW)
Works-As-Executed Plans	Means the design that has been constructed and is determined to be of sufficient detail to be handed over to the Principal (as-built drawings)

 

 

3         The Project

3.1         Background & Overview

The Blacktown City Council is the largest Council in NSW, with a current estimated 395,000 residents and projected population of 600,000 by 2036. Our vision for the City of Blacktown is a ‘City of Excellence diverse, dynamic, progressive’ with six strategic directions. These are:

• A vibrant and inclusive city
• A clean, sustainable and healthy environment
• A smart and prosperous economy
• A growing city supported by accessible infrastructure
• A sporting and active city
• A leading city.

The Great West Walk is a 140 km walking route stretching from Parramatta to Katoomba in the Blue Mountains. Officially opened in October 2019, the walk traverses a varied landscape of protected Cumberland Plain Woodland, local river systems, public parklands, and Australia’s oldest architecture – these being some of Western Sydney’s most iconic urban landscapes.

Currently, due to the Western Rail line, the Great West Walk passes through the Mount Druitt town centre along Mount Druitt Road, Belmore Avenue, and Kurrajong Avenue before crossing into Whalan Reserve. This connection is still maintained, however the Project would extend the parkland experience by providing new accessible and safe shared paths through the southern reserve and within Whalan Reserve.

3.2         Key principles and objectives

Principal’s Objectives

The Project has the key objective of constructing walkway along Ropes Creek Corridor and should underpin all construction activities for this Project:

1. Excellent standards of construction quality;
2. Reliable, timely and quality delivery of services;
3. Reliable, timely and quality control of budget and cost;
4. Reliable, timely and quality contract administration and management;
5. Excellent standards of WHS management; and
6. Best value for money outcomes.

Contractor’s Objectives

The Contractor’s objectives are as follows:

1. Provide all professional services and equipment necessary to complete the Works;
2. Construct the works, the WUC in accordance with the Contract;
3. Ensure that public and stakeholder needs are met;
4. Act in a collaborative and cooperative manner to deliver best for community project solutions;
5. Ensure all relevant Authority Approvals for the Project are satisfied, where applicable;
6. Ensure compliance with all planning approval conditions as referenced in Section 6;
7. Ensure compliance with all Legislative Requirements relevant for the Project; and
8. Ensure the Scope of Works within this Works Brief are performed;

3.3         Scope of Works

The Principal is seeking to engage a suitably qualified and competent Contractor to complete the construction of Works, in accordance with the Contract. Works will include, but are not limited to:

• Two new 2.5 metre (m) wide shared pedestrian/cycleways
• FRP Boardwalks with balustrade – 2.5m wide where the shared path included in Principal Supplied Design (Appendix 1)
• FRP Boardwalks with kickrail – – 2.5m wide where the shared path included in Principal Supplied Design (Appendix 1)
• Tree plantings along the shared path that would match existing vegetation
• Scattered small tree plantings (not exceeding 3/4 m tall at mature height) along the shared path within the transmission line easement
• Bench seats and picnic settings along the shared path.
• Road crossing at Durham Street
• No lighting is proposed for the paths.

All other works as required under the Contract and described in the Works Brief.

The Principal supplied designs are included in Appendix 1.

The Principal supplied design and scope items referenced above form the Scope of Works in accordance with the Contract.

3.4         Site Specific Requirements

The Contractor is to make allowances in the Contract Sum for the following items deemed to be included in the WUC:

Site Geotechnical Conditions, Contamination and Remediation

The Contractor shall consider the information provided in the Design Report including relevant appendices when undertaking works on site and ensure adherence to findings and recommendations made within the report. The Contractor may be required to complete their own investigations to inform the works and confirm compliance with the scope of works and specifications.

Environmental Factors

The Contractor shall consider the information provided in the Review of Environmental Factors (REF) (Appendix 2) when undertaking works on site and ensure adherence to findings and recommendations made within the assessment.

Utilities

The contractor must verify all existing above and below ground utility and service locations prior to excavation and notify the principal should the result of any utility investigations conflict with the proposed works.

The contractor is not to use vibratory equipment, except for hand held machines, over the subsurface services. It is the contractor’s responsibility to ensure there is no damage to the services during the works.

All existing service access pits, inspection pits and valve covers conflicting with finished surface levels are to be raised or lowered. The contractor is to ensure that these adjustments are undertaken in accordance with relevant standards, authority requirements, and engineer’s details. Confirm treatment of unknown owner covers with principal prior to undertaking adjustment.

 

3.5         The Principal

The Principal for the Construction Works for proposed walkway within the Ropes Creek Corridor (the Project) is Blacktown City Council (BCC), which is the local government authority for Blacktown City, under the Local Government Act 1993. Where there is a reference to Blacktown City Council, Blacktown, Council, BCC in this Principal’s Project Requirements or any other Contract document, this should be interpreted as the Principal.

 

3.6         Superintendent

Refer to the Contract in relation to the role and the functions of the Superintendent.

 

3.7         Project Team

The project team engaged to date is as follows:

Entity	Name
Superintendent	Blacktown City Council
Superintendent’s representative	Blacktown City Council
Project Manager	Blacktown City Council
Contract Administrator	Blacktown City Council
Lead Designer	Blacktown City Council
Legal Counsel	Blacktown City Council

 

4         Project Site

The Contractor shall satisfy itself with respect to site conditions and conduct its own investigations and assessment of the Ropes Creek Corridor.

4.1         Location

 

Site Address:	Whalan reserve, Whalan NSW 2770
Development Area:	Ropes Creek Corridor
LGA:	Blacktown City Council

 

 

Figure 1 – Aerial photograph of site showing indicative location of works.

 

 

5         Program

5.1         Contractor’s Program Requirements

The Contractor must provide and update a fully detailed Program in accordance with the Contract. No more than 14 days after Contract execution, the Contractor is to provide a fully updated and detailed Program for review.

The Program should include but is not limited to:

1. Activities that communicate the Contractor’s timing for procurement, Authority Approvals, Permission To Enter (PTE) private and other properties as required; construction works; night works including completion and handover of the Project.
2. Early Works (If applicable);
3. Site mobilisation duration;
4. Procurement activities, including identification and programming of long lead-time items;
5. For each element of the Works, the;

• Anticipated date for commencement of construction;
• Constraints, logic links and float;
• Program contingency allowance;
• Allowance for commissioning and handover activities;
• Anticipated date for Completion; and
• Anticipated duration of other activities post Practical Completion and prior to occupation of the Works.

The Program should clearly detail the critical path for the Project. The Principal’s preference of programming software is Microsoft Project. The Contractor must provide an updated revision of the Program monthly, with the monthly report. Program revisions must include:

1. Details of any changes in logic, constraints, sequence or durations along with justification of the change.
2. Basis of the estimated durations and logic;
3. Sensitivity analysis; and
4. Any assumptions.

It is critical that the selected contractor be aware of the need for early site establishment, and to take over the erosion and sediment control from project commencement.

 

6         Project Approvals

6.1         Planning Approval

A Review of Environmental Factors (REF) assessing the potential environmental impacts of the proposal has been prepared under Division 5.1 of the Environmental Planning and Assessment Act 1979 (EP&A Act) with Blacktown City Council as both the proponent and determining authority. The State Environment Planning Policy 2007 (Infrastructure SEPP) allows the proposed project to be carried out without development consent.

The REF is included at Appendix 2 of the Works Brief. The Appendices to the REF are issued as Information Documents and do not form part of the Contract.

Mitigation measures have been identified in the REF to minimise risk of potential adverse impacts of the proposed project and it is a requirement that these mitigation measures be adopted. The Contractor must satisfy the requirements of the REF to complete the Project considering management and control of the following characteristics of the site:

1. Soils, topography and geology;
2. Water and hydrology;
3. Biodiversity;
4. Aboriginal heritage;
5. Hazardous chemicals;
6. Contamination and acid sulphate soils;
7. Emissions and waste;
8. Social and economic; and
9. Traffic and access.

Also, the Contractor must satisfy compliance as outlined in the REF with the following relevant legislation:

1. Biodiversity Conservation Act 2016;
2. Water Management Act 2000;
3. National Parks and Wildlife Act 1974;
4. Heritage Act 1977;
5. Fisheries Management Act 1994;
6. Protection of the Environmental Operations Act 1997; and
7. Environmental Protection and Biodiversity Conservation Act 1999.

The Contractor will be required to obtain all relevant reports, inputs and certifications as required under the REF to enable:

1. Commencement of Site works (including temporary works where relevant); and
2. Handover and operation of the WUC by the Principal.

6.2         Coordination of WUC with works by third parties

From time to time Third Parties will need to carry out Third Party works under, over and near to the WUC. The Contractor will be required to manage and co-ordinate the Third-Party works, as required to complete the Project. A non-exhaustive list of Third Parties is included below.

1. Sydney Water (inclusive of bonds);
2. Endeavor Energy
3. Private developers;
4. Office of Heritage;
5. Blacktown City Council;
6. Utilities;
7. NBN;
8. Telstra, Optus, Vodafone/TPG;
9. Jemena (and other gas authorities)
10. TfNSW (inc. Sydney Trains and Sydney Trains); and Roads and Maritime Services (RMS)

7         Works Brief Preliminaries

The Project Preliminaries will include but are not limited to the following:

7.1         Management Plans

General

The Contractor shall prepare and provide to the Principal and Superintendent it’s Management Plans as a condition precedent to commencing WUC on site and must be submitted 14 days prior to the anticipated commencement date.

The Management Plans must include the following:

1. Detailed construction programme for completion of the WUC;
2. The Project Management Plan which must include the Contractor’s:
3. Work Health and Safety Management Plan;
4. Construction Environmental Management Plan;

• Hazardous Materials Management Plan;

1. Quality Management Plan;
2. Construction Management Plan;
3. Traffic Management Plan including a Pedestrian and bike path Management Plan;

• Industrial Relations Management Plan; and
• Communications Management Plan.

Without limiting the Conditions of Engagement, at no time shall the Principal, or its officers or agents incur any liability for the accuracy or sufficiency of the Plans prepared by the Contractor. The Contractor shall not deviate from the procedures detailed in the Plans unless by prior agreement of the Superintendent. The Plans shall:

1. Be comprehensive, yet not overly complex;
2. Be developed, reviewed and updated on a regular basis (the Contractor shall implement a monthly internal audit program to ensure it is complying with its Plans); and
3. Include as annexures, all templates and forms required under the Plan and for reporting of the status of the WUC.

Hold and Witness Points Register

The Contractor must submit to the Principal as an Appendix to the QMP, a hold and witness points register to describe the list of Inspection and Test Plans (ITPs), frequency of inspections as well as test and verification records. The ITPs must be signed off by qualified personnel and included in the handover documents to the Principal.

7.2         Site establishment

The Contractor is responsible for undertaking site establishment activities sufficient to enable the completion of the WUC in a safe and efficient manner that meets the requirements of Authorities, stakeholders, and the Contract. Site establishment will include but not be limited to:

1. Provision of vehicular access, perimeter fencing/ hoarding, gates, rumble grids as required. Relocate and adjust from time to time as required to facilitate the Project and in accordance with the Contractor’s Management Plans;
2. Site accommodation including site offices and site amenities (lunchrooms, ablutions, and the like) for all Contractor personnel, subconsultants and subcontractors required to undertake the WUC.
3. Provision of temporary lay-down areas for storage of material stockpiles and equipment wheel wash, site signage. Coordinate with the Principal to determine if the Principal has spare lands in the vicinity of the WUC that can be utilised for Site accommodation, laydown areas, storage etc.
4. Set up appropriate environmental controls as required to undertake the WUC, including temporary works;
5. Services investigations and searches required to undertake the WUC; including any above and in ground services disconnection;
6. Provision of sign boards;
7. Site set out;
8. Traffic and pedestrian management and gate(s) control as required to safely complete the WUC;
9. At all times, maintaining the stability and structural integrity of private and public driveways, walls, fences, underground and overhead services, and all other structures and infrastructure adjacent to or, in proximity to the WUC;
10. Liaison and management of all Third Parties (See Works Brief Item 7.3);
11. Dilapidation survey of access roads leading to the worksite and adjoining properties adjacent to the WUC;
12. Compliance with all service authority approvals in place for interface with services on site; and
13. Co-ordination and approvals to facilitate out of hours night works as required.

7.3         Employees and Plant

Site Supervision and Management

The Contractor shall have on site during the WUC, a nominated representative to be Site Manager with full power to deal expeditiously with all matters which may arise in connection with carrying out the WUC and who is the point of contact for the Superintendent.

The Site Manager must have previous experience in supervising work of a similar type and magnitude and shall co-ordinate the work of the Contractor and its Subcontractors at the Site.

If the nominated representative is not competent to deal with the specialised sections of the WUC, then an additional representative shall be nominated to deal with matters relating to that specialised section of WUC.

Number of Employees

1. The Contractor shall engage and have at WUC sufficient employees, Subcontractors, suppliers or agents to enable the Contract to be completed on time.
2. All Contractor employees, subcontractors, suppliers and agents shall be aware of their responsibilities associated with the Contract and shall possess an understanding of the content of the drawings and Specification associated with the WUC to be undertaken.
3. All Contractor employees, subcontractors, suppliers and agents shall be equipped in such a manner that the Contractor is fully compliant with any regulations, codes of practice and health and safety systems that may apply to the WUC at hand.
4. This includes but is not necessarily limited to protective clothing and footwear, safety helmets, eye protection, high visibility vests and hearing protection.

Plant and Equipment

The Contractor shall have sufficient plant, equipment and tools and provide a satisfactory rate of materials delivery to maintain a rate of progress sufficient to meet the Program and the requirements of the Contract.

 

7.4      Site Access

The Contractor shall:

1. Ensure that no trucks or other vehicles wait, stand or park anywhere within the main road, driveways or car parks of neighbouring businesses, tenancies, or properties.
2. Never, obstruct or hinder any existing businesses or tenancies’ entries and/or exits whilst undertaking the WUC.
3. Ensure that trucks and other vehicles waiting, standing or parking outside the Site boundaries do so in compliance with authorities’ requirements and directions. There shall be no variations to the Contract Price associated with the Contractor’s compliance with authorities’ requirements or directions regarding trucking and vehicles outside of the Site boundaries.
4. Ensure that the wheels, undercarriage and body of all vehicles leaving the site are free of mud and that mud is not carried on to adjacent roads or other paved areas.
5. Ensure that street cleanliness is maintained throughout the course of the WUC.
6. Provide safe access to the Site for the Principal, Superintendent and its Consultant or authorised delegate notified to the Contractor by the Superintendent.
7. Maintain access to adjoining streets, residences, commercial premises, and bus stops for the duration of the WUC.
8. Ensure that site access requirements and maintenance of access to neighbouring properties is addressed in the Traffic Management Plan and other Contractor Plans where relevant.

 

7.5      Site Control

Maintenance

The Contractor shall:

1. Restrict access to the WUC from the public at all times. Detailed information regarding the management of site access shall be considered in the Construction Management Plan.
2. Maintain the Site in a neat and orderly condition at all times during the currency of the Contract and shall clean up debris and excess material removed from the works, progressively from time to time as necessary to the satisfaction of the Superintendent.
3. Ensure that the Site is well drained and protected from flooding and, where necessary to facilitate the progress of works, shall provide temporary roads and/or paved areas to assist the movement of vehicles, plant and personnel.
4. Ensure that all statutory regulations, local laws and by laws relating to control of the Site are complied with.
5. Ensure that the wheels, tracks and body of all constructional plant leaving the Site are free of sand, mud and other material, to the satisfaction of the Superintendent.
6. Not exhibit or permit to be exhibited any advertisement on the site or on any land to which the Contractor has access under the contract, unless the written permission of the Superintendent has been obtained.
7. Be required to repair or rectify, at the Contractor’s expense, any acts of vandalism or damage that may result from the Contractor’s non-compliance with the above requirements.
8. Ensure that adequate barricades are provided to delineate and protect the site and temporary traffic thoroughfares (pedestrian and vehicle) where necessary.

 

 

 

Adjacent Properties and Areas

Where the Contractor is required to carry out works on private property; the Contractor shall not enter this private property without:

1. Obtaining and / or sighting the required Permission To Enter (PTE) documentation, where required; and
2. Notification to and authorisation from the Superintendent.

The Contractor shall be responsible for managing and coordinating all PTE requirements, where required.

The Contractor shall take all reasonable precautions to prevent damage to existing property and services including the management and control of dust, water, fumes, smoke, rubbish, and other pollutants from the Site to any adjacent areas.

Private property that is damaged or disturbed as a result of the Contractor carrying out the WUC is to be made good by the Contractor, to the satisfaction of the Superintendent.

Tree Protection

Unless specifically stated in the Contract documents, no trees shall be removed or trimmed without the prior written approval of the Superintendent. Any trees that are affected by the execution of the WUC shall be protected as required by the DA.

Site Security

The Contractor shall be responsible for the security of the Site during the execution if the WUC, including but not limited to the following:

1. The Contractor shall be responsible for the provision of the temporary protective devices, fencing (including ATF style fencing), barriers and signs as necessary for the protection of persons from injury arising in any way out of the works under the Contract.
2. The location of the perimeter fencing must be agreed to by the Superintendent.
3. The design, supply and installation of construction fencing must comply with all necessary Australian Standards and/or WorkCover Authority of New South Wales requirements.
4. The Contractor must always provide safe egress adjacent to the site for public pedestrians and vehicles.
5. All gates must always be closed. Gates that are to be opened to facilitate deliveries or exporting of materials must only remain open for the minimum amount of time required and must be manned as part of the Contractor’s traffic management plan when open.
6. The Contractor shall maintain the Site fencing and associated items such as shade cloth and signage in a straight, neat, tidy, clean and functioning condition at all times. The Contractor shall clean or replace the fencing and shade cloth when dirty or effected by graffiti.
7. The Principal may provide graphics, including printed shade cloth, to be installed upon the protection. The Contractor is to ensure that any graphics installed will be placed and maintained in the order as required by the design. No Contractor or sub-Contractor advertising materials are to be placed on the Site fencing at any time, without the consent of the Superintendent.
8. Prior to Practical Completion, the Contractor is to remove all Site fencing when safe to do so and with approval from the Superintendent.
9. Provide means of locking the Site during out of business hours. Keep a logbook with the names of all authorised persons to enter the Site and all persons who have received keys to the Site. Ensure the Site is secure during hours of operation, preventing members of the public from entering the Site.
10. Provide a key to the Superintendent to access the site if required with the notification provided to the Contractor for access.

 

 

7.6      Signboards

The Contractor shall not erect its own company signage without the prior written approval of the Principal. This also applies to Subcontractors under the control of the Contractor.

The Contractor shall supply and install shade cloth material to the site fencing. Blacktown City Council may provide artwork which may include logos, graphics and project images to the Contractor for inclusion on the shade cloth. The shade cloth is subject to the Principal’s approval of design and the Contractor must:

1. Locate to all Site perimeter fencing;
2. Maintain in good condition for the duration of the WUC;
3. Obtain written permission for removal; and
4. Remove on completion.

7.7      Site Accommodation

The Contractor shall provide all necessary site accommodation to undertake the WUC, including but not limited to the following.

1. The location of the Contractor’s site accommodation shall be detailed in the Management Plans and agreed with the Superintendent.
2. The Contractor shall make available the use of a site accommodation for the purpose of convening Site Construction Meetings inclusive of air conditioning and clean set of tables and chairs.
3. If during the progress of the WUC it becomes necessary to move the site accommodation, do so without charge and with the minimum of inconvenience.
4. The site accommodation must have safe access by also ensuring that proper all weather site access is always maintained to the site and be kept clear at all times of unnecessary obstructions. The site accommodation is to be kept clean at all times.
5. The site accommodation must have sufficient area and amenities to meet all statutory and Work Health and Safety requirements. The Contractor shall ensure that first aid and safety amenities are provided at the site.
6. The Contractor must provide temporary toilet and shower facilities for personnel. The temporary facilities must be regularly maintained, and the Contractor is responsible for costs associated with any incident that results in sanitary waste being spilt.
7. The Contractor must provide all water as required to service site accommodation and amenities.
8. The Contractor must provide temporary power generation to enable the completion of the WUC duration of the WUC. Construction noise to be managed in accordance with planning approvals and requirements outlined in the REF for the three Reserves.
9. The Contractor at its own expense shall provide, erect, maintain and clear away on completion all necessary buildings for the WUC for use as site offices, site amenities (i.e., lunch areas) and for storage and security purposes.
10. Remove the office at Completion, but not until the Principal’s permission is obtained.

7.8      Setting Out and Survey

The Contractor shall carry out all survey set-out for the WUC from the information provided on the drawings. The Contractor shall provide:

1. All survey control, measurement and set-out resources necessary for the completion of the works including set out, survey pickups, calculations and all WAE drawings (including services).
2. Physical location, level and protection of all existing services prior to the commencement and during construction of the WUC including a Dial Before You Dig services search. The Contractor shall allow for potholing of all existing services and to provide a report against design levels. The Contractor must notify the Principal and Superintendent of any potential clashes with existing services.

The cost of all survey required during construction shall be deemed to be included in the Lump Sum.

If the Contractor finds any variance between survey information supplied by the Principal and the drawings, the Contractor shall be responsible to inform the Superintendent of this and will await the Superintendent’s written advice before proceeding with the work.

The Contractor shall take every precaution not to disturb or destroy any survey pegs, marks or stakes, by the Principal. Any survey pegs, marks or stakes disturbed or destroyed shall be re-established at the entire cost of the Contractor.

The Contractor shall set out such line and level pegs as are necessary for the construction of the WUC as detailed in this specification. The Contractor shall continuously employ on the works a person approved by the Superintendent as capable of exercising control of line and level and the carrying out of the survey work involved. The Contractor shall make available as required by the Superintendent, survey crew, level staff and tape for the checking of line, level, and distance.

The Contractor must:

1. Check and verify all set out points, dimensions, and levels on the Site with those provided in the Preliminary Design;
2. Fully investigate and detail existing utility services and underground Services on the Design;
3. Show all abuttal lands (within 20 m from the boundary line) on the drawings with boundary lines compiled or defined from the latest DPs;
4. Preserve and maintain in their true position all survey marks with control network and cadastral marks in accordance with Surveyor General’s Direction No. 11; and
5. Provide adequate recovery pegs in suitable locations within or adjacent to the Site.

When conducting detailed site surveys, the Contractor must comply with the requirements described in the following items:

1. Surveying and Spatial Information Regulation 2017;
2. Surveying Act 2002;
3. Surveyor General’s Directions;
4. The Contractor must ensure that the personnel performing the detailed site surveys are competent and familiar with the survey requirements above.
5. BCC Engineering Guidelines and Civic Works Specs (https://www.blacktown.nsw.gov.au/files/assets/public/buidling-and-planning/engineering-design-library/engineering-guide-for-development-july-2020.pdf and https://www.blacktown.nsw.gov.au/files/assets/public/buidling-and-planning/engineering-design-library/blacktown-city-civil-works-specification-july-2020.pdf); and
6. BCC Survey and Drafting Specification.

7.9      Approvals Prior to Proceeding

Any WUC requiring approval or inspection before proceeding shall not be undertaken by the Contractor until the Contractor has provided adequate notice and received confirmation that the approval or inspection has occurred, and the WUC may proceed.

Any Works undertaken in contravention of this clause shall be removed and replaced by the Contractor at its own expense.

Any design change must be approved by the Principal and be presented to Council’s Design Review Panel were deemed appropriate by the Principal, before proceeding.

 

7.10   Temporary works (including hoarding and fencing)

Any temporary works, including hoardings and fencing, must be designed, installed and maintained in accordance with Legislative Requirements, all applicable standards and guidelines and to withstand various foreseeable loads (including wind loads and trespassers).

Hoardings and fencing must be installed and maintained to the satisfaction the Principal including prior approval of signage and shade cloth.  Any reasonable requests to alter or rectify hoardings or fencing by the Principal must be carried out within 3 business days or sooner if deemed urgent by the Principal.

7.11   Tools, Plant and Equipment

The Contractor shall supply all tools, plant and equipment together with trained and certified operators as appropriate and as necessary for the execution of the WUC. The Contractor’s responsibility also extends to their Subcontractors and must ensure compliance at all times.

The movement of machinery is to be done via roadworthy loaders, e.g., low loader trailers or moved with rubber tyre or timber supports to protect the road. The Contractor is solely responsible for people safety and avoiding any damage to the facility paths and roads. The Contractor is to allow for licensed traffic control when moving machinery and/or plant to/from the Site to ensure safety of residents and visitors. The Contractor is to be critically aware that plant / machinery movement must contend with existing pedestrian and vehicular movements generated from the neighbouring properties and surrounding roads.

7.12   Parking

Contractor’s vehicles shall not obstruct roads, driveways, escape routes from buildings or fire protection equipment All speed limits and parking restrictions must be clearly displayed and observed.

Construction workers need to be made aware of parking restrictions and allocations for the project, and no workers would be permitted to park their vehicles across driveways or within private or commercial parking areas.

The Contractor is to provide sufficient parking for its workers within the site compound.

7.13   Storage of Materials and Waste

The Contractor is to define the proposed areas within the Site to be used for the storage of any excavated material (if required), construction materials and waste containers during the construction period.

The Contractor is to also define proposed methods to ensure that soil material is not transported on wheels and tracks of vehicles or plant and deposited on surrounding roadways.

The Contractor shall comply with all Legislative requirements when executing its waste management protocols.

7.14   Cleaning and Rubbish Removal

The Contractor at all times shall keep the Site and the WUC clean and tidy.

The Contractor shall take adequate measures to ensure the clean and orderly performance of the execution of the WUC. The Contractor shall make provisions for progressive sweeping and clean up and the daily removal of rubbish, debris, surplus materials and the like, including those of every Subcontractor and for the tidy disposal, stacking and storing of materials.

The Contractor shall undertake a final detailed clean of the Site and the WUC prior to Practical Completion.

7.15   Removal of Construction Material

Prior to Practical Completion the Contractor shall remove (but not limited to) all plant, equipment, site accommodation, structures, storage containers and disconnect temporary services including sanitary conveniences, sheds, fencing, protective covers, ground material (includes appropriate clearances from Environmental consultants) and the like, unless otherwise instructed by the Superintendent.

Prior to Practical Completion, the Contractor shall undertake a detailed final clean of the newly built elements of the WUC.

7.16   Protection and Making Good

The Contractor shall be responsible for care of the WUC until Practical Completion is provided by the Superintendent.

The Contractor shall bear all risks in respect of work executed and materials deposited on the Site arising from weather, carelessness of personnel, damage or loss by theft or any other cause.

The Contractor shall be responsible for and make good any damage to adjacent buildings, property, fencing, pavements, footpaths, roads and surfaces and other work which may be damaged or injured by cartage or other operations in the execution of the WUC and the works of Separate Contractors. At completion of the Project all damage caused by the Contractor and/or its Subcontractors and/or Separate Contractors shall be made good.

Notwithstanding the foregoing provision of this clause the Contractor shall at all times provide adequate storage and protection for all materials and equipment to preserve their quality and fitness for incorporation into the WUC.

The Contractor shall from the commencement of and throughout the period of execution of the WUC up to Practical Completion take all proper and adequate precautions to prevent access by un-authorised persons to the Site.

The Contractor shall replace and make good any loss and/or damage from theft, trespass and/or vandalism occurring to the WUC prior to Practical Completion.

7.17   Temporary Services

The Contractor shall arrange to install, maintain, gain approvals for and pay all Authority fees and charges relating to all temporary electrical, hydraulic, sewer, telecommunications, gas, services, etc. required to complete the WUC. The Contractor shall disconnect and remove all temporary services prior to Practical Completion.

7.18   Site Limitations

Restriction on drugs and alcohol: Contractor and Contractor’s subcontractor personnel must not be under the influence of drugs and alcohol whilst undertreating the WUC. Blacktown City Council conducts Drug and Alcohol testing and this testing also applies to onsite Contractors and sub-Contractors. Any workers may be subject to drug and alcohol testing randomly, under reasonable suspicion or post an incident or accident.

Restriction on radios and music: The playing of radios and music on the site shall be strictly prohibited and shall be controlled by the Contractor to the satisfaction of the Principal.

Nominated work hours: The Site working hours shall be in accordance with the requirements of the DA. The Contractor must ensure there is no work outside of these working hours without approval in writing by the Superintendent.

 

 

7.19   Disruption Applications

A formal Disruption Notice process must be used to advise the Principal of every potential disruption to

1. Utilities
2. Services
3. Building access
4. Significant noise
5. Dust and vibration events impacting residents, neighbours,
6. Pedestrian traffic and vehicle traffic
7. Adjacent construction access

This process is to be managed by the Contractor. The Contractor is to liaise with the Superintendent, Blacktown City Council, affected business owners and any other stakeholders prior to commencement of any associated WUC which might possibly cause disruption to safety, services or the operation of the businesses.

Likely disruption through the life of the project will be tabled at the site construction meetings. A running interface schedule will be maintained and updated by the Contractor with the aim of resolving any issues well in advance of potentially disruptive works being carried out.

Major disruptions, such as power shutdowns and changeovers require further approval from services authorities, other than the normal approval from the Principal. The Contractor is to submit notices in accordance with the Contract.

Disruption Notices need to clearly state service disruption (e.g., water, electricity, communications, access, carparking, etc.), the areas and businesses affected and the duration of the disruption, including clear, simple and easy to understand diagrams and illustrations showing the area of disruption. All ambiguities need to be investigated or confirmed with the affected personnel prior to submission of the Disruption Notice. If a Disruption Notice is received without sufficient detail, the Contractor will be advised to complete further investigations and re-submit.

As a minimum, the services Disruption Notice must identify the:

1. Time(s) and date(s) of disruption, including alternatives if required;
2. Nature of the disruption;
3. Detailed risk assessment;
4. Means to mitigate the disruption;
5. Contingency plans;
6. Alternative methodology(s); and
7. Inclement weather plans.

The disruptive work cannot commence until the disruption application has been agreed with the Superintendent or Principal.

7.20   Existing Services

Locating Existing Services

The Contractor is made aware that there are existing services within the area of WUC.

The Contractor is appointed as the person conducting a business or undertaking with management and control of the workplace and is responsible for locating any/all services, including underground/aboveground essential services, and in doing so, must comply with SafeWork guidelines and codes of practice.

The Contractor shall be provided with service authority approvals to undertake WUC in accordance with the Contract documents.

Before starting any WUC, establish the precise locations of all underground and other existing services at the Site and in areas adjacent to the Site that may be affected by the WUC, and:

1. Examine the Site and surrounding areas for indications of services;
2. Prior to commencing any of the WUC, the Contractor shall obtain all relevant information regarding the locations of any drainage, electricity, telephone, water, sewerage, gas or other main or service, which may be affected by the WUC.

Every attempt will be made to show the existing mains or services on the survey drawings provided but no guarantee is given as to the accuracy or completeness of such information.

The Contractor shall

1. Be responsible for proving the location and level of any main or service before any excavation works are carried out in the vicinity of the site of the WUC.

Where any service is underground, and where deemed required, use potholing (or equivalent non-destructive techniques); and

1. Ensure that existing services are kept available for use as required by the Principal and occupants of adjoining properties, where applicable.

If interruption to any service is unavoidable, at least two (2) working days’ notice of such interruption shall be given to the Superintendent and the necessary work carried out rapidly so that the affected service is restored as soon as possible.

If any service is interrupted accidentally, the Contractor shall immediately proceed at its own cost with all WUC necessary to restore the service as soon as possible, including provision of overtime work if necessary.

All natural areas disturbed during the execution of the WUC shall be restored and all rubbish or surplus material removed and disposed of to the satisfaction of the Superintendent and in accordance with the requirements of the REF.

1. Ensure that the Site is well drained so that water cannot pond on the WUC area.
2. Ensure that surrounding roads are kept free of debris and available for traffic at all times.
3. Mark prominently on the Site the locations of all services. Document the locations of services on a site plan and provide a copy of the plan to each Subcontractor and the Superintendent, before the Contractor (or its Subcontractor) starts work on the Site.

It is the Contractor’s responsibility to verify the accuracy of any information and conduct its own investigations to identify any services.

Isolation of Existing Services

Before undertaking any WUC involving cutting into, penetrating, or otherwise breaking into the ground, ensure the services are isolated (with utility authority approval) in the relevant work area.

Notify the Superintendent and the appropriate Blacktown City Council representative and affected Stakeholder of any proposed disruption of services in sufficient time to enable affected staff to be informed and any changes to operations to be made (refer Disruption Application process above).

On completion of the WUC and the resumption of the service, check all penetrations for live or damaged services and give the following to the Superintendent:

1. A clearance certificate that affected utilities (equipment) have been tested and are functioning appropriately; and
2. The name and phone of a responsible person who can be contacted if problems are experienced with any of the affected utilities.

Dealing with Existing Services

Existing services (such as drains, watercourses, public utilities, telecommunications and other services) obstructing the WUC or if damaged in the course of the Contract must be dealt with as follows:

1. If the service is to be continued: repair, divert, relocate as required; and
2. If the service is to be abandoned: cut and seal or disconnect and make safe as required. Remove at the direction of the Principal via the Superintendent.

Cost and Delay

Where an existing service obstructs the WUC and requires diversion or relocation, the Contractor must bear all resulting costs and delays.

Where an existing service is damaged by the Contractor for any reason whatsoever, the Contractor shall bear all costs and any delays for repairing or disconnecting the service.

Notification

Notify the Principal immediately upon discovering services that obstruct the WUC and are not shown in the Principal’s Documents.

7.21   Utilities

The Contractor must:

1. Investigate and consult with public utility providers and the Principal, to establish locations of utilities which may be affected by the Contractor’s activities to determine the requirements for adjustment, protection and/or support. Where required by the utility provider, the Contractor must implement the necessary design, adjustment, and/or protection measures at its own cost.
2. Satisfy itself as to the location of existing utilities prior to commencing any works with the potential to affect these utilities. The Contractor must determine what means are appropriate to locate utilities based on the associated level of risk.
3. Utilise accredited subcontractors to undertake utilises related WUC as and when stipulated by utility authorities.

7.22   Authorities Coordination and Approvals

The Contractor must comply with all authority approvals provided to them prior to commencement of WUC.

7.23   Contractors Obligations

Without limiting any other clause of the Conditions of Engagement, the Contractor must:

1. Liaise and coordinate as necessary with the Superintendent, Principal, Consultants and other possible Contractors observing appropriate lines of communication and the management structure for the Project.
2. Implement a certified Quality Assurance system and provide appropriate verification for its own works, managing and coordinating the Quality Assurance systems and appropriate verifications of all Subcontractor’s works.
3. Cooperate with and facilitate site access for the Principal, Superintendent and any of the Principal’s staff, agents and Consultants as reasonably required, including inspection of the WUC.
4. Ensure that the WUC prior to, at and following Practical Completion, will be constructed in accordance with the requirements of the authority approvals, the Contract documents, all legislation, subordinate legislation, the Building Code of Australia, Authorities, all relevant Australian Standards and the Guide to Standards & Tolerances 2007.

7.24   Information Supplied by the Principal

The Principal is not responsible for any interpretations, deductions or conclusions made by the Contractor from the information made available in the General Specification and the Contractor shall accept full responsibility for any such interpretations, deductions or conclusions in accordance with the Conditions of Engagement.

 

7.25   Standards

Unless specified otherwise, the relevant provisions of the standard specifications and codes of practice produced by the Standards Association of Australia which are current at the Contract award date shall be applicable to requirements for relevant materials and workmanship and shall be deemed to be incorporated in the Contract Specifications and shall be compiled with by the Contractor as such.

7.26   Long Service Levy

Prior to commencing any WUC, the Contractor is to pay Long Service Levy or the Corporation’s agent the amount of long service leave levy payable for the works under the Building and Construction Industry (Portable Long Service Leave) Act 1991 and issue the receipt to the Superintendent.

7.27   Requests for Information

The Contractor may issue Request for Information to the Superintendent during the construction phase of the Project. It is the Contractor’s responsibility to coordinate and consolidate all queries from its Suppliers and Subcontractors and then determine whether there is a genuine need to issue an Request for Information after reviewing all available documentation. The Contractor shall issue to the Superintendent a schedule of Request for Information with status and action dates and will keep this schedule updated (minimum monthly).

Within two (2) weeks of the date of the Contract the Contractor shall provide a schedule of document approval milestone dates required for the Contractor for review by the Principal and acceptance by the Superintendent. This schedule shall be progressively updated through the course of the Contract.

7.28   Work, Health & Safety (WH&S)

The Contractor must:

1. Undertake the WUC in a safe manner that promotes industry best practice and as required by law;
2. comply with the work health and safety (WHS) obligations set out in this Works Brief, the Contract; and
3. complete the documents attached to this Works Brief at Appendix 4 (WHS051.5, WHS051.11) including the site induction register, entry and exit log of all personnel on site, etc.
4. Complete and submit the documentation listed in form WHS051.11 Appendix 4 to ensure that the Principal’s and legal safety requirements are met. The Contractor shall not to start work until evidence of all documentation has been provided to the Principal.
5. Undertake the WUC in accordance with:

the Blacktown City Council Work Health and Safety Code of Conduct WHS051.5 for a Person Conducting a Business or Undertaking (e.g., Contractor)

Provided in Appendix 4 of the Works Brief.

7.29         Principal Contractor

In accordance with the Work Health Safety Act 2011 (WHS Act 2011) this Project will require a Principal Contractor to perform the duties under the WHS Act 2011.

The Principal intends to appoint the Contractor as the Principal Contractor for the project Site and will provide formal correspondence to the Contractor to communicate the commencement time and location.

The Principal Contractor for the Project must:

1. Ensure all requirements as a Principal Contractor as defined in the WHS Act 2011 are satisfied;
2. Have management or control of the workplace and site; and
3. Discharge the duties of a Principal Contractor under the WHS Act 2011 legislation.

7.30   Site Construction Meetings

Site Construction Meetings shall be conducted on a fortnightly basis during the construction process at a time to be arranged by the Superintendent. The purpose of the meetings shall be to communicate all issues involved in the construction process, including programme, costs, quality control, community impact, communication, industrial and commissioning..

The functions of the meeting group include:

1. Reviewing the progress of the WUC in relation to the Construction Program and the performance of the Contractor;
2. Reviewing the quality of the WUC and any remedial measures required; and
3. Reviewing the implementation of Variations.
4. Management of external stakeholders
5. Raising issues associated with designs, site conditions etc.
6. Value engineering

At all Site Construction Meetings (and other meetings required by the Principal), the Contractor must arrange for attendance by a representative who has the authority of the Contractor to make decisions, give undertakings and receive instructions.

The following is the minimum requirement of personnel to attend the Project Control Group meetings:

1. Principal (as required);
2. Superintendent and/or the Superintendent’s Representative;
3. Contractor’s Representative;
4. Contractor’s Site Manager;
5. Contractor’s Safety Manager;
6. Consultants (as required); and
7. Representatives of the key sub-Contractors (as required).

The meeting shall be held on Site in a meeting room provided by the Contractor.

It shall be the responsibility of the Superintendent to minute the Site Construction meetings, distribute and follow up all actions accordingly.

 

7.31   Community and stakeholder engagement

The Principal is committed to extensive consultation with the local community and Project stakeholders to achieve the best outcomes for the Project.

Community consultation ensures that the built outcomes of the Project capture the needs of both the Principal and the community.

The Contractor must:

1. Be extensively involved in all Communications and Stakeholder Management for the duration of the Project. This includes assisting the Principal’s Authorised Person: − In the preparation of a Consultation Plan for the Principal’s approval;
2. Undertake all communications, stakeholder, and community engagement in accordance with the requirements of Blacktown Council.
3. Appoint a community and stakeholder manager resource to support the development and maintenance of ongoing relationships with stakeholders and the community.

The Contractor shall

1. Assist in the preparation of BCC and community consultation materials, undertaking presentations and surveys;
2. Assist in the facilitation of targeted Blacktown Council community workshops.
3. Consult extensively with the community, BCC staff, infrastructure and utilities bodies, and other government departments as part of the Principal’s commitment to obtaining the best possible project outcome;
4. Supply content to update the Project websites as needed (monthly) for the duration of the Project.
5. Supply content for BCC’s own website and newsletters as needed for the duration of the Project.

The Contractor shall undertake, or assist in consultation with the following stakeholder groups to enable sufficient engagement and communication:

1. Internal Stakeholders:
   1. BCC Representatives
   2. Any other Specialist Focus Groups (identified during the project life cycle)
2. External Stakeholders:
3. Adjoining landowners and affected neighbours.
4. Others as required to complete the WUC.

 

7.32      Contractor’s Monthly Report

Without limiting the Contractor’s obligations under the Contract, the Contractor shall provide a monthly written progress report (Contractor’s Monthly Report) which shall include at a minimum:

1. A summary of the progress of the WUC, including a summary of all progress achieved for the relevant month;
2. A report on all work health, safety and environmental (WHS&E) matters and requirements relevant to the WUC and presented in the format required by the Principal;
3. An updated risk register;
4. An updated consultation register;
5. A schedule of meetings and workshops proposed and completed;
6. A statused program for the WUC and particulars of any deviations from the contract program and any proposed mitigation measures as applicable;
7. An updated payment claim register, including payment claims received but not yet assessed under the Contract and any relevant approved, Consultancy, Sub-consultancy or Subcontractor agreements and particulars of any preventative or remedial action;
8. An updated Cash flow report, showing monthly amounts for the Contractor, Consultant, sub consultants and subcontractors;
9. A variation register showing all approved and pending variations for the Contractor, consultant, sub consultants and subcontractors. All pending variations should indicate both the estimated impact on cost, program, and cash flow.
10. An updated Request For Information (RFIs) register, including all RFIs received, responded to and submitted under the Contract and any relevant Agreed Sub consultant Agreement, including particulars of any preventative or remedial action;
11. An updated summary of any other claims made by the Contractor, and / or its Consultant, Sub-consultants and / or subcontractors including particulars of any preventative or remedial action; and
12. Details of any other matters affecting or likely to affect completion of the WUC.

7.33      Daily Reporting

The Contractor shall record the following information concerning events at the Site, and maintain the records in the site office for inspection by the Superintendent as required:

1. Sign in register of Site employees and Subcontractors at the Site;
2. List of plant equipment used at the Site;
3. General weather conditions, rainfall (impact on works);
4. Accidents, Incidents, Lost time injuries;
5. Stoppages, delays, shortages, losses;
6. Orders / requests by governing authorities.

7.34      Contractors Documents

General

The Contractor at its own cost shall prepare and provide to the Superintendent, at the specified milestones or date agreed by the Superintendent all Documents required by the Contract and as nominated in the Contractor’s Construction Management Plan. The Contractor must provide a complete set of Documents for each of the three individual Reserves.

Completion and Compliance

Fourteen (14) days prior to the date for Practical Completion of the Project, the Contractor shall be required to provide the following to the Superintendent:

Services Works-As-Executed Plans (As Built Drawings)

Works-As-Executed Plans are to be prepared by the Contractor using a registered surveyor and (in addition to any requirements noted as part of the project documents and consent requirements) shall include, but not be limited to:

1. Details of all installed stormwater infrastructure.
2. Details of:

• Finished surface levels and invert levels including at the interface between existing roads/services and the WUC;
• Stormwater drainage infrastructure installed as per scope of works;
• Maintenance accessway and footpath alignments; and

The As built drawing and documentation set shall be:

1. Based on and updated from the Final Design;
2. A correct and accurate depiction the WUC as constructed;
3. Free of errors and omissions;
4. Include any amendments to the WUC because of:

• Design development by the Contractor (after the final design);
• Authorities’ requirements;
• Site conditions encountered.

Works-As-Executed Plan documents are to be completed to a suitable standard as assessed by the Superintendent and as a precedent to Practical Completion.

A full set of the Work as Executed drawings (for all design disciplines) must be prepared by the Contractor and provided to the Superintendent at Practical Completion. The set of Work as Executed drawings are to be clearly marked “Works-as-Executed” in the title block and dated accordingly. Work as Executed plans are to be provided in PDF format (signed by a Registered Surveyor) and CAD format.

Authority Approvals

Copies of all authority approvals, inspection reports and the like obtained during the course of the WUC for the WUC.

Management of Defects

Contractor shall prepare and manage its own defect list during construction and the Defect Liability Period.

The Contractor shall arrange preliminary inspections with the Superintendent and Principal’s representatives then carry out or arrange to have carried out the making good of all defects. The Contractor shall arrange preliminary inspections with sufficient time for making good, final cleaning and final inspections without delay to Practical Completion.

Before arranging preliminary inspections with the Superintendent, the Contractor shall carry out its own inspections and make reasonable arrangements for the correction of defects before the preliminary inspection.

Defects which arise during the Defects Liability Period, which in the opinion of the Superintendent or Superintendent’s Representative, are required for the normal operation shall be rectified within 48 hours of notification to the Contractor.

7.35      Dilapidation Report and Survey of Neighbouring Premises

The Contractor is required to prepare and submit to the Superintendent a dilapidation report prior to starting WUC on the Site. Provide one complete digital pdf copy for each Reserve to the Superintendent prior to commencing any works on site.

The dilapidation report is to be used as a record of the condition of the Site, existing structures and services, adjoining properties including all neighbouring structures, roads and footpaths, etc within a distance of 50m from the works prior to excavation of bulk fill or any vibrancy works including jack hammering and vibratory compaction works.

The Contractor shall make all reasonable efforts to gain permission to enter neighbouring properties for the purpose of completing the ddilapidation report and in the event that such access is not granted, will make a documented record of the date and time of the request(s) and refusal and shall furnish this as part of the dilapidation report.

The Contractor shall be responsible for the accuracy of the content of the dilapidation report and prior to granting Practical Completion it will be used by the Superintendent to determine any rectification works required from the Contractor.

One (1) hard copy and a digital copy of the dilapidation report with coloured photographs is required to be submitted by the Contractor to the Superintendent prior to starting any work on the Site. The Contractor is to submit that part of the report covering public roads to the Blacktown City Council, if required as part of the development approval.

The Contractor is required to prepare and submit to the Superintendent a survey report to confirm levels and positions of interfaces with existing premises prior to starting any WUC.

At least 14 days prior to commencing WUC, submit to owners and occupants of adjoining properties written notice of intention to commence work and an outline description of the type and extent of work.

 

 

7.36      Maintenance

The Contractor is to respond to any request for maintenance for works under the Contract within 48 hours.

All trees and plants forming part of the landscaping shall be maintained. Maintenance includes watering, weeding, removal of rubbish from tree bases, fertilising, pest and disease control, replacement of dead or dying plants and any other operations required to maintain healthy trees, plants and turfed areas

7.37      Performance Monitoring

The Contractor must, at its expense, meet regularly or as needed with the Superintendent and/or Principal, as reasonably directed, to evaluate and monitor performance of this Agreement by the Contractor based on the criteria listed below or otherwise as agreed by the parties. During construction meetings the following are to be reviewed:

1. Quality of service delivery;
2. Compliance with guaranteed delivery times;
3. Contract administration and management;
4. Work Health and Safety Management;
5. Any other relevant contract matters.

7.38      Final Claims/Practical Completion

When claiming for roadworks and filling, all documentation required for handover to Blacktown City Council, including but not limited to compaction tests, must be completed and lodged with the Superintendent. Practical Completion will not be awarded until the abovementioned criteria has been met.

7.39      Construction Plans

The Contractor is to ensure that construction is undertaken using the latest revision of the approved plans.  A copy of the current approved plans is to be always kept on site. Contractors are not to rely on the accuracy of any electronic models which may be supplied by consultants.

7.40      Construction Notes

Where it is necessary that representatives of the responsible local authority, Transport for NSW, Sydney Water, EPA or a similar authority attend an inspection, sufficient notice shall be given to permit such arrangements to be made. A minimum notice of five (5) working days is envisaged.

Tendered rates are to include excavation in all classes of material including loose earth, sand, clay, rock, vegetation, shale, ironstone, concrete, masonry, pipes, conduits or any other obstruction, material or matter of substance.

 

8         Commissioning and Handover

8.1         Defect management, operational readiness, and handover plan

The Contractor must provide to the Principal, within 6 months from the date for Practical Completion of a Defect management, operational readiness, and handover Plan.

Asset Handover

The Contractor must certify the completion of the WUC and ensure that all stormwater management is in accordance with the Contract.

The Contractor must assist the Principal in handing over completed assets to the Asset and Maintenance team at Blacktown City Council. The asset handover will involve acceptance and sign-off of the assets, systems, and services prior to their handover for the commencement of operations.

Asset Register

The Contractor is to provide an asset register in a format that is to be coordinated with Blacktown City Council to ensure it is consistent with their relevant systems and processes.

 

 

Appendices

Appendix 1: Principals Supplied Design

The following documents are a list of the plans/specifications current at the date of RFQ:

• 25-01-15 Ropes Creek Walkway – Landscape Specification – Tender B
• 25-01-15_60679670-RC-10-LD-COMB-D
• 25-01-15_60679670-RC-10-RW-COMB_B

Appendix 2: Review of Environmental Factors (REF) and Associated Reports

• 25-01-10 Ropes Creek HSiD Register
• 1159455-Ropes Creek Corridor-Flood maps
• 20241113 ropes creek DIAR BTC
• 60679670-GET-RP-00001_Ropes_Creek_GIR_Final
• signed REF Ropes Creek Crossing.Rev5 20250110
  • Appendix A – Biodiversity Assessment Report 20-12-24
  • Appendix B – ACHAR and AAR 24-06-25
  • Appendix C – DBYD
  • Appendix D – Limited Contamination Investigation 20-01-10

Appendix 3: Principal supplied performance specifications

• BCC-Works-Specification-July-2020
• Engineering-Guide-for-Development-July-2021 (2)
• Eyes_on_Blacktown_Landscape_design_manual
• Eyes_on_Blacktown_Landscape_strategy_transport_lines_hubs
• Eyes_on_Blacktown_SP2_landscape_design_principles_new-format_v4
• Preferred street tree list 582021_
• Blacktown-City-Civil-Works-Specification-July-2020

VP443421_Attachment 03 – Works Brief